Cashier Accountant

Job Description

Position Title: Cashier Accountant

Work Unit: JDC Ethiopia

Location: Addis Ababa

Submission deadline: August 11

Reports To: Director of Budget & Finance

Job Summary

The Cashier Accountant is responsible for supporting the day-to-day financial operations of JDC Ethiopia by managing cash and bank transactions, processing payments, maintaining accurate accounting records, ensuring compliance with organizational policies and donor requirements, and supporting sound financial controls. The position plays a key role in maintaining accurate financial documentation, safeguarding organizational assets, and ensuring timely financial processing.

Key Responsibilities

1.   Cash Management and Banking

• Follow all AJJDC policies, procedures, and donor compliance and documentation requirements.
• Maintain records of all cash, bank, and advances and reconcile balances on a daily basis.
• Disburse and receive authorized cash and bank payments and receipts.
• Manage petty cash and account for all project expenditures.
• Maintain daily cash position reports and forecast immediate cash requirements.
• Process electronic banking transactions and maintain online banking records.
• Coordinate bank account documentation and banking correspondence.
• Prepare weekly payment schedules for review and approval.
• Maintain secure custody of cash, cheque books, bank tokens, and financial documents in accordance with JDC policies.

2.   Accounting and Financial Transactions

• Record financial transactions accurately in the accounting system in accordance with JDC policies and the chart of accounts.
• Prepare monthly cash, bank, and advance reconciliations for review and approval.
• Process staff travel advances, supplier advances, and liquidations, ensuring timely settlement and accurate accounting.
• Support payments to service providers, suppliers, and contractors.
• Assist in month-end closing activities by preparing reconciliation schedules.
• Maintain the fixed asset register by recording acquisitions, transfers, and disposals.

3.   Documentation and Financial Records

• Ensure all required supporting documents are complete, calculations are accurate, and appropriate approvals are obtained before processing payments.
• Match invoices and receipts with payment vouchers, Goods Received Notes (GRNs), and other supporting documentation.
• Ensure timely collection of original receipts, invoices, and supporting documents.
• Maintain accurate filing of financial documents to ensure easy retrieval and audit readiness.

4.   Compliance and Internal Controls

• Ensure income tax, withholding tax, VAT, pension contributions, and other statutory deductions are processed accurately and on time.
• Record and process replenishment requests related to procurement.
• Support compliance with JDC procurement regulations and financial procedures.
• Support physical cash counts and periodic inventory verification exercises.
• Immediately report suspected fraud, theft, financial irregularities, or non-compliance with JDC financial policies.
• Maintain proper segregation of duties and comply with established internal control procedures.

5.   Other Responsibilities

• Be adaptable and flexible in undertaking additional assignments as requested.
• Perform any other finance-related duties assigned by the Director of Budget & Finance.