Executive secretary
Job Description
Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements.
Manage communication channels and respond to correspondence appropriately on behalf of the executives.
Prepare and distribute internal and external documents, including reports, memos, and letters.
Maintain the electronic and paper files of the Executive team and ensure they are updated regularly.
Handle confidential information with discretion and professionalism.
Communicate effectively with other departments and external stakeholders.
Plan and coordinate events and conferences as required.
Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
Perform other duties as assigned by the Executive team.
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Attention to detail and problem-solving skills
Ability to handle confidential information professionally
Knowledge of office management systems and procedures
Supervision Finalizing tender documents.
