General Manager Assistant
Job Description
About Brothers Construction PLC: Brothers Construction, founded in 2015, is a leading Ethiopian firm specializing in historic sites, roads, and recreational projects. We emphasize effective communication, sustainability, and innovative project management. Notable projects include Wenchi Gebeta Lehager, Chaka Landscape and Greenery, Sheraton Landscape and Greenery Project, Mexico to Sarbet Road Corridor, Adwa 00 Project, and several projects for various embassies.
Job Overview: We are seeking an experienced General Manager Assistant to join our organization.
1. Core Summary / Objective
The Manager Assistant provides high-level administrative, operational, and organizational support to executive/department managers. The ideal candidate serves as a reliable liaison between leadership, staff, and external parties, ensuring smooth daily workflows, timely project execution, and efficient resource allocation.
2. Required Qualifications & Education
- Education: Bachelor’s degree or Diploma in Business Administration, Management, Office Management, or a related field.
- Technical Proficiency:
- Advanced skill in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of record-keeping and digital filing conventions.
3. Essential Technical & Functional Skills
- Calendar & Time Management: Scheduling meetings, coordinating multi-party agendas, managing travel arrangements, .
- Document & Report Preparation: Draft, review, and format official letters, meeting minutes, presentation decks, and prepare reports.
- Workflow & Process Tracking: Monitoring project progress, following up on assigned tasks, and flagging deadlines before they slip.
- Records Management: Maintaining secure, well-organized digital and physical document archives.
4. Key Soft Skills & Behavioral Attributes
- Clear Communication: Excellent oral and written skills; ability to convey instructions clearly and represent management professionally.
- Discretion & Confidentiality: Demonstrated capability to handle sensitive business, personnel, and financial information responsibly.
- Multi-Tasking & Flexibility: Capacity to prioritize under pressure, pivot quickly when urgent issues arise, and manage competing demands smoothly.
5. Primary Responsibilities & Duties
- Administrative Support: Act as the primary gatekeeper and point of contact for the manager.
- Meeting & Event Coordination: Organize logistics, prepare agendas, record accurate meeting minutes, and track post-meeting action items.
- Cross-Departmental Liaison: Facilitate communication between the manager, internal team leads, and external stakeholders or clients.
- Task Oversight: Follow up with team members to gather updates on deliverables requested by leadership.
